Working with Headers and Footers

When you produce your Printed document output, you'll probably want to include information at the top (header) and/or bottom (footer) of each page, to identify things about the page like:

• Its page number
• The name of the Chapter containing it
• The Document's name
• The Release Version
• The Print Date

Author-it uses MS Word's powerful Autotext and Field functions to let you include information like that in the header and footer areas of your document's pages. In this Guide, we'll use headers as an example - footers work exactly the same way. To see how headers and footers work, we recommend that you check the settings in the standard Word publishing template that Author-it uses to produce your Printed document output (Author-it.dot), and in the Default Author-it Library (default.adl).

How Author-it Handles Printed Headers and Footers

Headers and footers can differ from one section of your document to the next. Author-it's Media objects remember the name of the header or footer to use for each section of your document. Author-it keeps a central list of those names. The actual header or footer is stored as an Autotext Entry in the Word publishing template that Author-it uses to produce your Printed document output.

To Add a Header to Your Document:

These are the high-level steps required to include a header in your document's Printed output:

1. Identify the information you want to include.
2. In your Word publishing template, create a header and make it look how you want, just like you normally would do in a Word document.

   Tip: We recommend that you use Fields for information which may change from section to section (like the Chapter's Name) or from document to document (like the Release Version), so you can use the same header in more that one place.

3. Select the entire header area and save it in the Word publishing template as a named Autotext Entry.
4. Specify (or tell) Author-it the name of the Autotext Entry.
5. In the Media object for the section/s of your document where you want to include that header, select the Autotext Entry's name.